WORD: FIND AND REPLACE STYLES IN DOCUMENTS

A reader writes, "I remember seeing a tip that suggested using Word's Find and Replace feature to replace styles. I recently attempted to replace all occurrences of Heading 1 with Heading 2. This wouldn't work because Heading 2 wasn't on the list. What am I doing wrong?"

When you want to replace one style with another, the second style must be available to your document. Let's say you want to replace Heading 1 with Heading 2. Press Ctrl-H to open the Replace dialog box. Click in the Find What entry box and then click Format and choose Style. In the Find Style dialog box, select Heading 1 and click OK. Now, click in the Replace With entry box, click Format, and choose Style. When the Find Style dialog box opens, select Heading 2 and click OK. Now, you can click Replace All to replace Heading 1 with Heading 2--if Heading 2 is available.

If Heading 2 isn't available, click the first occurrence of Heading 1 and then choose Format, Style. When the Style dialog box opens, click the arrow at the right side of the List box and select All Styles. Select Heading 2 (it should be just below Heading 1 in the Styles list) and click Apply.

Now you can press Ctrl-H again to open the Replace dialog box. Use the procedure described above, and Heading 2 will now appear in the Find Style dialog box.

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2003-Dec-18 10:28am lamb@nmmi.edu