by Angela Navarrete

In our previous tip, you learned how to manually archive your old emails. But why do it the hard way? Simply turn on AutoArchive, and Outlook 2000 will do it for you!

Click Tools, Options, then select the Other tab. Click AutoArchive. Select the AutoArchive Every box to have AutoArchive run when you start Outlook. Then enter a number in the Days box to specify how often the archiving process will run. Type a filename in the Default Archive File box--this is the file to which your old items will be transferred. Click OK.

Now that you've turned on AutoArchive, you need to tweak the AutoArchive properties for each folder. To set the AutoArchive properties for each folder you want to be archived automatically, you need to:

Right-click the folder you want to AutoArchive and select Properties. Click the AutoArchive tab. Check the option Clean Out Items Older Than and enter a number in months--this is how often archiving will run.

Next you need to pick a file in which the archived items will be stored. Click Move Old Items To, type a filename (if you already have an archive file, click Browse to find it), click Apply, then click OK.

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2003-Dec-18 10:32am lamb@nmmi.edu